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Constitution and ByLaws
COUNCIL OF CITIZENS
WITH LOW VISION
Revised July 2015
Article I: Name.
The name of this organization shall be the Council of Citizens with Low Vision International, hereinafter referred to as CCLVI.
Article II: Purpose.
CCLVI aspires to improve the quality of life for all people with Low Vision.
Article III: Membership, Voting and Dues.
Section 1: Membership.
Any person having an interest in CCLVI and supporting the purposes of the organization may become a member. Interested persons shall complete and return a CCLVI membership application, along with annual dues as specified in the bylaws, to the CCLVI treasurer.
Section 2: Affiliation.
Any organization, a majority of whose members are persons with low vision, and having at least a total of ten (10) members in good standing may apply for affiliation with CCLVI. Such application must be approved by a majority of the CCLVI Board of Directors. To remain in good standing, an affiliate must annually comply with these requirements.
Section 3: Voting.
A. Each member attending an annual CCLVI membership meeting shall be entitled to one (1) vote. In addition, official delegates from affiliates shall be entitled to cast one (1) vote for each twenty-five (25) members or major fraction thereof, providing that each affiliate may not cast more than twenty (20) votes.
B. The right of an affiliate to vote shall be conditioned on the direct payment to the CCLVI Treasurer of individual dues, which must be received prior to the first day of the annual conference and convention.
Section 4: Dues.
Dues shall be payable in such amount and in such manner as the Bylaws shall provide.
Article IV: Officers:
Section 1. Titles of Officers.
The officers of this organization shall be:
B. First Vice President
C. Second Vice President
F. Immediate Past President
Section 2. Duties of the Officers.
The duties of the officers shall be set forth in the bylaws.
Article V: Elections.
The officers shall be elected at CCLVI's annual membership meeting. A report from the Nominating committee will be put forth and the nominees will automatically be placed in nomination for the respective positions. Nominations for each position will be solicited from the floor.
The terms of office shall be for two (2) years. The President, Second Vice President and the Treasurer shall be elected on even number years. The First Vice President and the Secretary shall be elected on odd numbered years. No officer may serve more than two (2) consecutive terms in the same office, with the exception of Secretary and Treasurer. Additionally, no professional employee of CCLVI shall be elected to any office.
In addition to the officers, CCLVI shall have six (6) Directors elected at the CCLVI convention for terms of two (2) years, three (3) Directors to be elected annually. No director may serve more than three (3) consecutive terms.
The officers and directors shall be elected by a majority vote cast at regular CCLVI membership meetings.
The Officers and Directors elected shall assume their duties at the close of the annual CCLVI membership meeting.
Article VI: Board Composition.
- The Officers and Directors of CCLVI shall constitute the Board of Directors.
- All members of the Board of Directors except for the Secretary and Treasurer shall be persons meeting the low vision definition in accordance with the bylaws.
Article VII: Powers Duties.
Any member may make or second motions, or propose nominations. Any member may hold any office except as otherwise specified in this Constitution and By-Laws. All members may serve on committees. The Board of Directors may determine the time and place of its meetings except that the annual membership meeting shall be held in conjunction with the National Conference and Convention activities of the American Council of the Blind.
The Board of Directors, between annual membership meetings, shall be the governing body of CCLVI, with the proviso that it shall make no policy decisions, or take no actions in conflict with existing decisions or actions of the annual membership meeting. A minimum of one more than half of elected board members shall constitute quorum for the purposes of conducting business between annual membership meetings.
Article VIII: Standing Committees.
The standing committees of CCLVI shall be:
- Finance and Budget
- Public Relations
Ad hoc committees may be established by the President, Board of Directors or at the annual membership meeting as from time to time may be necessary in order to achieve the purposes and objectives of this organization.
Any committee action must be approved by a majority of committee members, but no committee action can take place without a minimum of two (2) votes affirming said action
Article IX: Meetings
A general membership meeting of this organization shall be held annually, to be known as the annual membership meeting. A majority of all votes certified and seated at the annual membership meeting shall constitute a quorum to do business.
Article X: Parliamentary Authority
Roberts Rules of Order, Revised, shall be parliamentary authority on all matters not covered by the Constitution & Bylaws of this organization.
Article XI: Amendments
This Constitution may be amended at any annual membership meeting by a two-thirds (2/3) majority of those present and voting according to voting procedures contained herein, provided that proposed amendments shall be read from the floor of the Convention no later than 5:00 p.m. of the day prior to the time of final action, and provided further that the proposed amendments be presented in writing to the Chairperson of the Constitution and Bylaws Committee on or before the first day of the annual Conference and Convention.
Approved July 2015
COUNCIL OF CITIZENS
WITH LOW VISION
Revised July 2015
Bylaw I: Definition of Low Vision.
With the exception of professional members as defined in Bylaw II Section 2 subsection D, CCLVI considers a person to be low vision if the best corrected vision in the better eye is not greater than 20/70 but is better than light perception or light projection or whose visual fields have a maximum diameter of no better than 30 degrees.
Bylaw II: Composition of Members.
The membership of this organization shall consist of members at large, affiliate members, life members and professional members. CCLVI membership shall consist of a minimum of 60% low vision individuals as defined in Bylaw I.
Section 2. Definition of Membership.
- Members at large: Members at large shall be individual members who are not members through an affiliated organization.
- Affiliate members: Affiliate members shall be members and shall consist of chapters chartered by or for the specific purpose of becoming an affiliate member of CCLVI.
- Life members: Life members shall enjoy all privileges of membership status afforded chapter members and at large members.
- Professional members: Professional members are low vision clinics, doctors, agencies, service organizations, service providers, and other entities who serve persons with low vision.
An active membership shall be one whose dues are paid. Such active member shall be entitled to a vote in CCLVI's proceedings.
Bylaw III: Dues.
Dues in this organization shall be:
- Members at large: Fifteen Dollars, ($15.00) for members at large who join or renew membership with CCLVI directly.
- Affiliate membership: Ten Dollars, ($10.00) per Capita for members who join or renew membership with CCLVI as a member of a chapter or other affiliate.
- Life membership: Three hundred dollars ($300.00), which can be paid in three (3) annual installments, plus affiliate dues if applicable.
- Professional membership: Seventy-five dollars ($75.00) per year.
- Professional Life Membership: Five Hundred Dollars ($500.00)
Bylaw IV: Officer's Duties and Responsibilities.
Section 1. President.
The President shall do his or her utmost in promoting the best interest of the organization. They shall direct the business affairs of the organization as chairperson of the Board of Directors. It shall be the duty of the President to preside at all general meetings of the organization and of the Board of Directors: to sign records; to maintain general Supervision over the organization and the officers, directors and employees thereof; and to perform all such other duties as are necessarily incumbent to said office. The President, with the concurrence of the Board of Directors, shall appoint any such committees which are necessary for the functioning of the organization. Additionally, the president shall devote such time and attention to the business and affairs of the organization as the proper performance of the above duties may make necessary.
Section 2. First Vice President.
In the absence or incapacity of the President, the first-vice President shall perform all the duties of the President, and other duties as delegated by the president from time to time.
Section 3. Second Vice President.
In the absence or incapacity of the President and/or the First-vice President, the Second-vice President shall perform all the duties of the vacated office.
Section 4. Secretary.
The Secretary shall keep the minutes of all proceedings and record the same, and furnish the CCLVI Newsletter Editor with a draft summarization of all official actions taken at each annual membership meeting and meeting of the Board of Directors within thirty (30) days after the close of each meeting of the proceeding for which the minutes were taken. The Secretary will also provide the draft summarization to all Officers, the Board of Directors and CCLVI chapter presidents. Additionally, the Secretary shall maintain all such minutes and other records of the organization in a permanent form.
Section 5. Treasurer.
The Treasurer shall receive and safely keep all assets and money of the organization and shall pay the expenses of the organization when properly authorized and documented. Said expenses shall be paid prior to the due date as specified on billing invoices. The Treasurer will present a financial report at each Board of Director's meeting and at the annual membership meeting. The CCLVI Treasurer shall collect dues, The Treasurer will be responsible for overseeing the preparation and submission of all Internal Revenue Service forms, required to maintain CCLVI's not-for-profit status or oversee the filing of an extension with the Internal Revenue Service if unable to meet the deadline for said Internal Revenue Service forms. It is the responsibility of the Treasurer to be the Chairman of the Finance and Budget Committee and Co-Chair the Chairmanship of the Credentials Committee with the Membership Chairman.
Section 6. Immediate Past President.
The Immediate Past President shall assist each officer as necessary in the fulfillment of their duties as may be needed. He or she shall help in the promotion of CCLVI. Should a vacancy in the position of immediate past president occur the most recent past president shall assume the position.
Bylaw V: Standing Committee's Duties and Responsibilities.
Section 1. Constitution and Bylaws.
It shall be the duty of the constitution and bylaws committee to review, evaluate and formulate changes to the CCLVI constitution and bylaws as deemed necessary.
Section 2. Convention.
It shall be the duty of the convention committee to arrange and run all aspects of CCLVI's annual National Convention.
Section 3. Credentials.
It shall be the duty of the credentials committee to review chapter membership lists for vote certification at the annual membership meeting. The Credentials Committee shall consist of the Treasurer and the Chairman of the Membership Committee as Co-Chairs along with one additional member appointed by the President. On the first day of the annual membership meeting each affiliate delegate or alternate shall announce their affiliate delegate, alternate and nominating representative.
Section 4. eCommunications.
It shall be the duty of the eCommunications Committee to develop, design, implement and continue maintenance of CCLVI's website and social media presence. CCLVI's webmaster shall serve as chair. In addition to appointing persons responsible for CCLVI's social media presence, the president shall appoint a sufficient number of members necessary to ensure the work of the committee is completed in a timely manner. At the direction of the President, the committee will also identify and create, as necessary, email distribution lists necessary for the day-to-day operations of CCLVI including, but not limited to, communicating with members and committees. The committee meets as necessary and presents to the membership an overview of updates and upgrades.
Section 5. Finance and Budget Committee.
The role of the finance and budget committee is primarily to provide financial oversight for the organization. Typical tasks include budgeting and financial planning, financial reporting, and the creation and monitoring of internal controls and accountability policies including, but not limited to:
- Develop an annual operating budget.
- Approve the budget within the finance committee.
- Monitor adherence to the budget.
- Set long-range financial goals along with funding strategies to achieve them.
- Develop multi-year operating budgets that integrate strategic plan objectives and initiatives.
- Present all financial goals and proposals to the board of directors for approval.
Section 6. Legislation.
The legislation committee shall:
- Develop the annual legislative agenda.
- Review current legislative matters affecting CCLVI's interests.
- Provide information on legislation to the Board of Directors, the CCLVI membership and chapter legislative liaisons.
Section 7. Membership.
It shall be the duty of the membership committee to recommend policies, procedures and strategies for enhancing membership within CCLVI, both numerically and qualitatively. The committee shall recommend policies, procedures and initiatives to ensure a vital membership organization. The membership committee shall oversee the sending out of membership renewal notices to members' at large, affiliate members and professional members no later than 60 days prior to the first day of the membership year running from July 1st. to June 30th. Additionally, the membership committee shall maintain chapter membership lists and assist with credentials reports to establish voting rights of chapters at the annual membership meeting. The Membership Chairman will Co-Chair along with the Treasurer the Credentials committee.
Section 8. Nominating.
It shall be the duty of the nominating committee to review prospective candidates for available positions as officers or members of the board of directors and by majority vote establish a slate of nominees to be presented to the membership at the beginning of the election process at the annual membership meeting.
The Nominating Committee shall consist of one person from each affiliate, the manner of selecting that person to be determined by the affiliate. The President shall appoint a Chairman and other members as necessary.
Section 9. Publications.
The Publications Committee shall be responsible for overseeing the timely publication of CCLVI's Vision Access, while ensuring ethical standards. Including an editor, the president shall appoint a sufficient number of members to this committee to ensure the timely completion of identified tasks.
The committee shall elect a chair and other roles it deems necessary. The Publications Committee will meet via conference call as needed.
Section 10. Public Relations.
The main purpose and/or goal of the PR Committee is to develop and provide opportunities for effective communications and marketing of CCLVI and its programs.
Section 11. Resolution.
The Resolution Committee shall oversee the call for resolutions, shall facilitate the resolution process at Meetings, and pending organizational adoption, encourage national affiliate action on resolutions between annual membership meetings. The Committee shall screen all proposed resolutions to see that they are in line with CCLVI's purposes and priorities. Additionally, the Committee shall also check for conformity in wording and structure and shall prepare final versions of resolutions for presenting to the membership. In between Conferences the Committee shall monitor follow-up action on resolutions taken and when necessary, shall issue special action alerts.
Section 12. Scholarship.
It shall be the duty of the scholarship committee to solicit applications for the various CCLVI scholarships and awards. In addition, said committee will determine the manor and methodology for distribution, and publication, of the scholarships and awards. Additionally, the committee will publish important deadlines for the application process. The scholarship committee shall, once winners are determined, notify the Board of Directors of the recipients as well as the CCLVI membership.
Bylaw VI. Grounds for Removal from Office.
Any Officer or Director may be removed from office, following a two-thirds (2/3) vote of the remaining members of the Board of Directors, for the following grounds:
- To fail to pay dues or to otherwise maintain membership in this organization;
- To fail to perform the duties of office in accordance with the Constitution and Bylaws of this organization;
- To willfully perform the duties of office in a manner that is detrimental to the purposes and objectives of this organization;
- Personal conduct which brings discredit upon this organization;
- Conviction for any felony.
- Has four (4) unexcused board meeting absences, excluding convention board meetings.
Any officer or board member being removed from office for any reason outlined in section 1 shall be granted an evidentiary hearing as prescribed in Robert's Rules of Order, Newly Revised. In the proceedings to affirm or revoke the removal, the member charged shall have the right to vote.
Any vacancy in the Board of Directors (Officers or Directors of CCLVI shall be filled by a majority vote of the Board of Directors then holding office. Officers or Directors thus elected shall hold their positions only until the next annual membership meeting, at which time, unexpired terms shall be filled by the membership.
Bylaw VII: Amendments.
The Bylaws may be amended at any annual membership meeting by a majority of those present and voting according to voting procedures contained herein, provided that proposed amendments shall be read from the floor of the Convention no later than 5:00 p.m. of the day prior to the time of final action, and provided further that the proposed amendments be presented in writing to the Chairperson of the Constitution and Bylaws Committee on or before the first day of the annual membership meeting.
Bylaw VIII: Dissolution.
In the event of the dissolution of CCLVI, all assets, real or personal, shall be distributed to such organizations, selected by the Board of Directors, as are qualified as tax exempt under Section 501 (c) (3) or the Internal Revenue Code or corresponding provisions of any future United States Revenue code.
Approved July 2015.